Chapter 11 — Business Systems Audit — Finding the 10 Hours/Week
Prompt 32 Design Your Email Template System
Context/Tips- Save this as a text expander or email template library.
- Combine with Prompt 31 for maximum system efficiency.
- Chained Prompting Tip: Run this prompt twice — first pass for raw templates, second pass with: "Now refine these templates. Make the language warmer, add placeholders I missed, and optimize subject lines."
A complete email system that prevents leads and clients from falling through the cracks.
The Prompt
Using the Studio Voice Blueprint and Linguistic Filter from Chapter 1, I'm a wedding photographer who sends a lot of the same emails. Help me build a complete email template system for these workflows: [LIST THE EMAILS YOU SEND REGULARLY — E.G., initial inquiry response, consultation follow-up, contract cover email, gallery delivery, review request] For each email, provide: - When to send it (trigger) - Subject line options (2 variants — one direct, one warm) - The email body with placeholders in [BRACKETS] - Signature and call-to-action notes Design this as a system—each email should flow logically into the next. Note where delays in one step cascade into the next. Apply the Linguistic Filter.