Chapter 11 — Business Systems Audit — Finding the 10 Hours/Week

Prompt 31 Find Your Time Drains

Context/Tips
  • Be honest and thorough when listing your tasks.
  • If you don't track your time, estimate honestly.
Expected Outcome

A prioritized action plan for reclaiming your time.

The Prompt
I'm a wedding photographer running my own business. I want to reclaim 10 hours a week from admin and operational tasks. Here's a typical week's workload:

[WEEKLY TASK LIST — E.G., responding to inquiries, editing, scheduling calls, sending contracts, posting on social media, culling images, backing up files, corresponding with vendors, album design, accounting]

For each task, help me identify:
1. Could this be partially or fully automated with ChatGPT, scheduling software, or a CRM?
2. Could this be templatized so I do it once and reuse it?
3. Could this be delegated to a virtual assistant or studio manager?
4. Is this task actually necessary—or could it be eliminated?

For the top 3 tasks that seem most automatable or templatable, provide a specific next step I could implement this week.

Be honest. If a task genuinely can't be simplified, say so.