Chapter 16 — Advanced Operations & Boundaries — Handle the Hard Conversations
Prompt 44 Seasonal Administrative Maintenance Checklist
Context/Tips- Run this at the end of each busy season.
- Use it to keep your AI workspace, templates, and CRM clean year-round.
A realistic seasonal maintenance checklist that keeps your business systems from decaying.
The Prompt
Act as an expert systems operations consultant for a wedding photography studio. Design a Seasonal Administrative Maintenance Checklist using my setup: - Current tools: [LIST SOFTWARE] - Tech level & budget: [E.G., Beginner / $50/mo max] - Busy season: [MONTHS] - Slow season: [MONTHS] - Current time drains: [PASTE TASKS] - Core values: [PASTE 1–2 VALUES] Generate a checklist with these sections: 1. Weekly Busy-Season Sprints (15 mins max each) 2. Monthly Busy-Season Audits 3. Annual Off-Season Deep Clean 4. One Task to Delete or Automate Format 1–3 as a table (Frequency, Task, Tool, Trigger, Time). For 4, write a 3-sentence action plan.